Description
SKU # - (REQUIRED) Enter the SKU number (stock number) of the item or a unique number for the item that you adding to the inventory database. This number can be any combination of letters, numbers, etc.
Part # - (REQUIRED) Enter the Part number of the item or a unique number for the item that you are adding to the inventory database. You can use the SKU number if you wish. The part number is normally the number the Vendor uses when you purchase the item from them. (Note you should make sure this number is unique as some vendors use the same number for different parts. You can make any number unique by adding a -1, -2 etc to the end of their number.
Special Item - (OPTIONAL) Check this box if you intend to create a Special Item. A special item is an inventory item that is composed of several different items from your inventory database. For instance, you sell computer parts (memory, mother boards, cases), but you also sell computer systems that you build. By creating a Special Item (in this case a computer system) you can keep track of the parts and the systems separately.
Click on the Special Item Parts button to add the parts that make up the Special Item.
This Item has been Discontinued - (OPTIONAL) Check this box if the inventory item is no longer carried or has been discontinued and you want to keep it in the system for historical purposes. We do not recommend deleting an inventory item if it was ever sold as the information that is on the invoice is directly tied to the inventory item.
Short Item Description - (OPTIONAL) If you wish to have a short description of the item enter it here. Short descriptions are used on Invoices, etc.
Full Item Description - (OPTIONAL) Enter a more complete description of the item you are entering into the Inventory database. If you choose not use the Short Item Description on Invoices then this description will be used.
Photograph
Add - (OPTIONAL) RIGHT MOUSE CLICK to add a Photograph of the Item. This will be used on reports where the Photograph will be displayed.
Prices
Item is Taxable - (OPTIONAL) Check this box if the Item should be taxed when added to Invoices.
Use Inventory Mark Up - (OPTIONAL) Check this box if you wish to automatically figure out PRICE 1 when you add the cost to the Inventory Item.
Cost - (REQUIRED) Enter the cost per item it cost for you to purchase the Inventory Item. If you purchase the item as box of 12 for 12$ and will them as individual items then the cost would be 1$. (12/12$ = 1$, however if you purchase the item as a box of 12 and will be selling them as a box of 12 then the cost would be 12$.)
Weight - (OPTIONAL) Enter the weight of the item as it will be sold.
Package Size - (OPTIONAL) Enter the configuration that it will be sold as. (box, each, piece, per dozen, etc.)
Price 1 - Price 6 - (REQUIRED) The only Price required is Price 1. All other prices are optional and can be used to set prices for different levels if you so choose. If you enter more than one price then when you select the item for the Invoice it will give you the option to select the price you want.
Status
Location - (OPTIONAL) Enter the location that the item is stored in. (Building, rack number, bin number, whatever you use to keep track of where the item is stored.)
Do Not Track this Item - (OPTIONAL) Check this box if you do not wish to keep track of the amount on hand, etc. for the item. This does not affect any reports that keep track of total sold, etc.
Amount On Hand - (OPTIONAL) Enter the present amount you have in stock of this item. If you build Special Items then this will reflect the amount on hand AFTER the Special Item is built. (Note if you use Purchase Orders to order your Inventory Items then when you reconcile the Purchase Order it will automatically update this field. Otherwise it is up to you to add any items you purchase to this field.)
Minimum On Hand - (OPTIONAL) Enter the minimum amount on hand you wish to have before ordering the item to replenish the amount on hand.
Maximum On Hand - (OPTIONAL) Enter the maximum amount on hand you allow to keep when ordering the item to replenish the amount on hand.
Buttons
Special Item Parts - If you checked the this is a special item checkbox then click on this button to create the special item.
Serial # - If you track Serial Numbers for this item then enter the serial numbers here.
Save - Saves any changes you made and returns to the Main window.
Cancel - Cancels any changes you made and returns to the Main window.