Payment
Date - (REQUIRED) By default the current date will be entered. However you may enter the date the expense was created by choosing a different date from the drop down. When creating a Purchase Order this date will automatically be added based on the Purchase Order Date.
Date Due - (OPTIONAL) Select the date from the drop down for the due date of the expense.
Date Paid - (REQUIRED) Select the date from the drop down when the expense was paid.
Category - (OPTIONAL) Select from the drop down the Category this expense applies too. If the category does not exist then type in the one you want to use. The program will automatically add it to the category table.
Credit Card Name - (OPTIONAL) If you are paying the expense with a Credit Card select from the drop down the Credit Card you used. (Note that the Money Order # and Check # fields will be disabled after selecting a Credit Card.)
Money Order # - (OPTIONAL) If you are paying the expense with a Money Order, enter the Money Order #. (Note that the Credit Card and Check # fields will be disabled.)
Check # - (OPTIONAL) If you are paying the expense with a Check, enter the Check #. If you are using the Check Book Database it will fill this out automatically when you write the check and add it to the Check Book database. (Note that the Credit Card and Money Order # fields will be disabled.)
Amount Due - (REQUIRED) Enter the amount due. i.e., $40.35 should be entered as 40.35. Do not enter the money symbol as it will not be saved.
Amount Paid - (REQUIRED) Enter the amount paid. i.e., $40.35 should be entered as 40.35. Do not enter the money symbol as it will not be saved.
Amount with Tax - (OPTIONAL) Enter the amount paid that includes tax.
Amount without Tax - (OPTIONAL) Enter the amount paid that does not include tax.
Description - (OPTIONAL) Enter a short description about the expense.
Buttons
Save - Saves any changes you made and returns to the Main window.
Cancel - Cancels any changes you made and returns to the Main window.